Important: If you are a board member, do NOT use this page. Complete the Reimbursement Form.
To Our Trusted Vendors:
Step 1:
Register with VendorShield if not already registered.
Step 2:
Once registered, to submit an invoice:
Preferred and fastest method: submit a PDF invoice via email. The PDF must meet the following requirements:
- Only email a PDF. No other file format is readable.
- Do not send password-protected PDFs or PDFs with links.
- Send a single PDF file per invoice (multi-page invoices need to be made into a single PDF).
- Make sure there are no highlighted invoice fields.
- Do not enter any text or links in the body of the email. This automated system will only read an attached PDF.
- When sending an email, use Invoices-DPM-MPB@yardifs.com in the "To" field; unique subject lines for multiple invoices. IMPORTANT: Do not put any other addressed in the “To” field. Do not use the “CC” or “BCC” fields.
Why These Policies Matter
- Automation: Systems like these scan PDFs; incorrect formats or extra info cause errors. Other file formats, including encrypted, forwarded emails and Microsoft Word and Excel files are not readable.
- Timely Payment: Following rules ensures faster processing; duplicates or errors lead to rejection and delays.
- Unmonitored inbox: Because this email address is part of an automated workflow, it is not monitored by an employee.
If you cannot meet the PDF Requirements, submit your invoice via mail to:
(ASSOCIATION NAME)
PO Box 1326
Hicksville, NY 11802-1326
(IMPORTANT: Please DO NOT put c/o in the address.)
Step 3:
Track the status of you payment when you log into Vendor Cafe.