White-label back office for independent property managers ready to grow.
Keep your brand and client relationships while we handle accounting, billing, payables, reporting, and resident support—powered by Yardi
and a professional accounting team. We work with association managers who want consistency, transparency, and scale—without adding staff.
You keep: Client relationship • Property strategy • Growth • Local presence
We run: A/R & billing • A/P & invoice approvals • Monthly reporting • Resident and Board Portal support • Customer Service
* Note some services above are provided at an additional fee and are available only in select states.
We Understand Your World
Managing communities isn’t just about operations—it’s about fiduciary responsibility, board confidence, and homeowner scrutiny.
If you are an independent manager who sometimes struggles with:
- Board members questioning every line item
- Vendor complaints about late payments
- Homeowner calls consuming the workday
- Growth limited by admin and accounting capacity
- Inconsistent or late financials
MyPropertyBilling.com exists to take that pressure off—without taking over your business.
What "White Label" Means For You
Your brand stays front and center
- Financials, statements, portals, and communications reflect your company name
- Boards and homeowners see you as the manager—not a third party
- Communication scripts, escalation paths, and approval rules are agreed to upfront
We operate quietly in the background
- Dedicated accounting and back‑office teams
- HOA‑specific workflows and controls
- Clear boundaries on homeowner and board interactions
You keep the relationship.
We keep the engine running.
What We Handle for Your Communities
HOA & COA Accounting
- Full‑charge HOA/COA bookkeeping
- Monthly financial packages (balance sheet, income statement, fund accounting)
- Bank reconciliations
- Budget preparation and annual reporting support
- Audit and tax‑prep readiness
Built for board review, not just internal use.
Billing, assessments & collections
- Homeowner invoicing and assessment billing
- Multiple payment options (online, ACH, mailed payments)
- Delinquency tracking and late notices (per your policies)
- Clear, defensible reporting for boards
Accounts payable & vendor management
- Invoice intake and coding
- Online bill approval dashboards for managers and boards
- On‑time vendor payments
- Reduced late fees and vendor complaints
- Full invoice history and audit trail
Board & homeowner experience
- Branded resident portal and mobile app
- Real‑time access to financials and documents
- Work order and communication tools
- Customer service support for routine questions
- Document storage, mailings, and compliance workflows
Why Boards Love Us
Transparency (without chaos)
- Boards can view invoices, approvals, and reports in real time
- No waiting for monthly packets
- No black‑box accounting
Strong controls
- Clear approval hierarchies
- Separation of duties
- Documented processes and consistent reporting
Professional consistency
- Every community gets the same high standard—regardless of size
- No gaps due to vacations, turnover, or growth spurts
Built on technology HOA managers respect
- Yardi‑based platform (gold standard in community management software)
- Integrated accounting, banking, approvals, portals, and reporting
- Secure, cloud‑based access for managers and boards
- Scales cleanly from a handful of associations to hundreds
What Do You Get?
- Fewer admin hours each week
- Fewer vendor calls and late fees
- Organized bill approvals
- Real-time financial visibility
- Professional resident experience (online portal and mobile app)
- A deeper bench when you need it (CPAs, property management specialists, emergency coverage)
- Flexible plans that match your portfolio
Ideal for:
- Independent HOA/COA managers
- Small to mid‑size community management companies
- Managers overseeing self‑managed or professionally managed boards
- Firms looking to grow without hiring more accounting staff
Not ideal if:
- You want to run spreadsheets and manual checks forever
White-label Back Office Support
Give your boards clarity. Give yourself breathing room. Give your business room to grow.
